Switching away from Google Tasks: task context
Tuesday, May 22, 2012 at 7:47AM |
Jeff Lunt 
I tried to abandon Google Tasks, going instead with todotxt, but eventually ended up on Wunderlist. Here's my story.
I've used Google Tasks and the tasks pop-up inside of GMail for years. It's been pretty good, and solves my basic problem: keep a unified list of "to-dos" and allow me to sort them by due date. It's been fine, except for one little thing: task context - the ability to see tasks by my physical location, and any other arbitrary context I want.
At first, todotxt seemed like the way to go, for a number of reasons. First, it's just a plain text file, and therefore "future proof" as it claims. While I can't deny the appeal of such pure simplicity, and the ease with which you can organize things into projects and contexts, I found that "future proof" didn't matter to me all that much. I don't have any fear that "to-do" applications are going to go away, and the other features (such as a historic report of tasks completed) just didn't matter to me. I also don't have a DropBox account, and while I know it would be dead-simple to set one up, it just seemed like extra work. However, I persevered and decided to give todotxt a real chance, because it's a command line tool, it syncs everywhere, and I develop on both Mac OS X and Ubuntu so I knew my list would easily port between platforms.
So, I installed it. I then spent the next hour playing around with my config file to setup colors and such, adding tasks, marking tasks as complete, and exploring all the features it had to offer. I even moved the entire list of my current to-do's into todotxt so I could get a feel for the real workflow on actual tasks I needed to complete.
Well, something didn't feel quite right. I didn't think that todotxt's operators and sets of commands were all that natural. They certainly fit well into the command line world, I just didn't care for all that typing to manage a list, and it didn't seem perfectly natural to me.
Enter Wunderlist
Wunderlist had all the things I loved about todotxt - keybaord shortcuts, easy context setting and searching, the ability to mark things as complete, without reverting to my mouse - except, I feel that Wunderlist does things just a little bit more smoothly.
First of all, I'm pretty much always in a place where I have a data connection (even when mobile, I tether to my phone), so it's trivial for me to manage tasks on my laptop most of the time.
Second, even when I'm on the go, the Wunderlist app for Android more than suits my needs, and so I don't actually need to be on a computer in order to access/manage my list. I realize todotxt has an app as well, so they're pretty equal here.
Third, while todotxt's use of special operators (+ and @) to mark things with context is fine, I didn't want to be limited by the operators that todotxt thinks are appropriate. Wunderlist already has awesome search (also accessible via keyboard shortcut), so it's trivial to search for things like "@work", and get all the tasks that I've tagged as "@work". The fact that I'm using the @ symbol is arbitrary and flexible should I ever want to use a different symbol because it's just plain text search, nothing complicated.
A single, unified list for everything I do...finally
This is incredibly important to me, because I don't like managing multiple lists - my to-do list is mine, meaning it's everything that I have to do. Why do I need more than one list - I'm just one person. That means a single, unified list of everything I need to remember to do. All I was missing with Google Tasks was the ability to filter based on my current location/context, in order to keep my tasks relevant to where I was and what I was doing. Wunderlist totally solved this for me.
Not only did Wunderlist finally solve my context problem, it took a lot less time to setup. I spent a couple of hours playing with todotxt in order to get a feel for it, but I was up and running with Wunderlist in a few minutes.

